INTERESTED IN BEING A VENDOR?

Who You'll Reach... 

Take advantage of this unique opportunity to mix and mingle with nearly 300 media professionals. Our community consists of nearly 1,600 professionals and represents a diverse mix of churches, nonprofits filmmakers and freelancers consisting of all budget sizes and areas of focus. 

STANDARD VENDOR SPACE

$750.00

- 8 foot tall pipe and drape back wall
- 3 foot tall side walls
- Width of 10 feet, depth of 10 feet
- 1x Draped Table Included.
- Vendor & Event WiFi Dedicated Basic Power (Computer, TV, etc.)

PRO VENDOR SPACE

$1,500.00

- 8 foot tall pipe and drape back wall
- 3 foot tall side walls
- Width of 10 feet, depth of 20 feet
- 2x Draped Table Included.
- Network Connection & Event Wifi
- Dedicated Standard Power (Larger Diplays, Computers, Items that require more that standard 110, etc.)

EXHIBIT VENDOR SPACE

$2,500.00

- 8 foot tall pipe and drape back wall
- 3 foot tall side walls
- Prime Exhibition Entry Vendor Space
- Width of 20 feet, depth of 20 feet
- 4x draped table Included.
- Network Connection for 3 locations
- Vendor & Event Wifi Connectivity
- Dedicated Extreme Power (Displays that require 220, higher amps,video walls, etc.)

PARTNERSHIP & VENDOR DETAILS

APPLICATION DEADLINE
In order to be considered for first assignment of space, applications must be returned by AUGUST 9, 2020. Notification of acceptance and space assignment will be emailed. No requests for exhibit space will be accepted or confirmed by telephone.

SET UP
Tuesday, September 8, 2020 8:00AM-6:00PM CST

SHOW HOURS
Wednesday, September 9, 2020- 10:00AM-3:00PM CST
Thursday, September 10, 2020- 10:00AM-3:00PM CST
Friday, September 11, 2020- 10:00AM-2:00PM CST

DISMANTLE
Friday, September 11 2:00PM - 6:00PM CST

SHIPPING
Shipping instructions will be mailed approximately 4 weeks before the start of the meeting.

ASSIGNMENT OF SPACE
The first assignments of space will be made to Diversified. partners and supporters, followed by when vendors signed up as a vendor. INSURANCE It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the exhibitor either by the meeting organizers or Hope Presbyterian Church.

INTERPRETATION AND APPLICATION OF RULES & REGULATIONS
All matters in question not specifically covered by these rules and regulations are subject to the decision of the meeting organizers.

BOOTH INFORMATION
Sufficient lighting is provided for adequate illumination in the exhibit area and individual electrical outlets are provided in the booth space based on need. Those needs need to be confirmed by August 1, 2020. All draping or display materials of cloth must be fireproof. Under no conditions will combustible oils or gases be permitted in the exhibit area.

BOOTH ACTIVITIES / DEMONSTRATIONS / AV
The exhibitor is permitted to demonstrate the firm's equipment and to make informal presentations regarding the product line or service in the booth. However, other attention getting devices in the form of entertainment or demonstrations of non-product items or services must be approved by Inspire Media Conference and Hope Church organizers in writing. Only such activities, which, in their discretion are in keeping with the professional deportment of technical exhibits program, will be permitted. All demonstrations shall be confined to the space allocated to each exhibitor. The use of other than closed-sound systems will be permitted only with prior written approval. Any exhibit may be closed if deemed to have an excessive noise level.

CATEGORIES OF EXHIBITS
Permission to exhibit may be granted to firms only if their proposed exhibit meets the following criteria: 1. The product or service relates specifically to the audio, video, lighting, social media, broadcast and creative aspects of Media Ministry. 2. The products or services to be displayed are safe when used in accordance with the instructions or recommendations. 3. The products or services are capable of safely performing in accordance with the claims made by the applicant. 4. The products or services to be displayed contribute significantly to the educational goal of the seminar.

LIABILITY AND INDEMNIFICATION
The exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor's displays, equipment and other property while on hotel premises, and hereby waives any claim or demand it may have against Inspire Media Conference or Hope Presbyterian Church or its affiliates arising from such loss, theft or damage. In addition, the exhibitor agrees to defend (if requested), indemnify and hold harmless Inspire Media Conference or Hope Presbyterian Church and their respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorneys' fees and costs, arising from or in connection with the exhibitor's occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents." In case any part of the exhibition hall is destroyed or damaged so as to prevent the venue from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exposition period is prevented by strikes, Acts of God, national emergency or other cause beyond the control of the meeting organizers, then the exhibitor will be charged for space only for the period the space was or could have been occupied by exhibitor; and the exhibitor hereby waives any claim against the meeting organizers, its directors, officers, agents, or employees for losses or damages which may arise in consequence of such inability to occupy assigned space.

PAYMENT / DEPOSIT / REFUND
Payment must be submitted with the application for exhibit space. No application will be processed or space assigned until payment is received. Notification of an exhibitor's decision to cancel must be mailed or faxed in writing on company letterhead to:

Hope Presbyterian Church
Inspire Media Conference
ATTN: Christopher Franklin
8500 Walnut Grove Road
Cordova, TN 38018

Full refunds less a $50 processing fee will be granted for cancellations received in writing to the HOPE PRESBYTERIAN CHURCH office prior to August 1, 2020. No refund will be granted for cancellations received on or after August 1, 2020, nor after the conference for no-shows. Some sponsors, depending on their level of sponsorship, will receive exhibit space at no charge.

REVIEW PROCEDURES
Applications for exhibit space will be reviewed to determine whether they satisfy the criteria for acceptance. Also, please note the following: 1. Each applicant must supply specific information concerning the products or services to be displayed with the exhibit application. 2. When deemed necessary, we may request additional supporting data from the applicant.

STAFF AT EXHIBIT BOOTH
Each exhibiting company is entitled to two (2) representatives to staff the exhibit booth and can attend any of the Inspire Media Workshops & Classes throughout the Conference. Each additional representative is $149.

SUBLETTING / SHARING OF SPACE
No part of any exhibit space may be reassigned, sublet or shared with any other party by that exhibitor.

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